FOREST LODGE LIBRARY BOARD MEETING
JULY 6, 2005

The Meeting was called to order at 6:13 pm by President Lori Laberee.

Trustees Present: Lori Laberee, Elaine Gemuenden, Jill Williamson, Holly Henry; Library Director, Karlan Williams; Library Assistant, Mary Ann Allen.

Approval of Agenda:  Motion by Jill, second by Elaine,  Agenda approved as printed

Approval of June  2005 Bd. Meeting Minutes by voice vote

Library Director’s Report  Motion by Jill, Second by Holly. Approved as printed
    .
Endowment Report
    . Financial Report approved
    . Bake and Book Sale Report - Bake sale proceeds....  $353.55
           Note - Bake sale sold out in 2 hours
                                                                     Book sale proceeds        500.02
                                                                            Total to date          $853.57
       This years sales exceeds other years.  Future pricing will be made easier.
       No report yet on children’s game results
   .  Cable Fall Fest - Lori will communicate with the chamber to facilitate plans
           Fall Fest dates -  Sept. 23-24
      . Volunteers were very helpful.  Tables were provided for the sale.
     . Funds from the July 4th celebration will be deposited into the Endowmt. Fund.

Monthly and Yr. to Date Financial Report  Report will be ready for the August Meeting.
 (Karlan reported a glitch in the computer program.)
    .  Bills have been paid
    .  We need to adjust hours to cut back on expenses.
    .  Copier needs repair - may need to apply to the Endowment Fund or possibly
               the Trust fund to cover the repair.
        Holly and Karlan will work together to make a flyer which can be inserted into materials
        being checked out to make it known that the library is in need of funds.

Old Business:

    2005-06 budget discussion Budget comparison was presented.  The entire
            Board needs to discuss this report ( Aug. 3rd Agenda)
    
    Library Director reported a continued problem with timely payment of wages.  Direct
    Deposit has been attempted but paper work has not been completed by the town.

    Joint Library - Progress continues slowly

    Grants & Fundraising  Lori and Elaine completed a grant application for children’s books.  
    We need matching funds and will designate funding from our Fall Fest  proceeds.
    NWRP on hold - Sue Benson is helping on this.
    Griggs Burke Foundation Grant still in place - Karlan will call as she sees library needs

    Review of 4th of July Activities (July 3rd)
     (See Endownment Report re - bake sale and book sale)
     .Sale of Brauts and nacho’s etc.   $1459.50  Expenses yet to be paid from this
            amount.
    . The necklace sale was successful.  Lori will order necklaces for the Fall Fest.
     . It was suggested that we expand and organize our volunteer list.
    .Holly and Karlan will compose a letter of appreciation to be sent to the Lions for                    
       sharing the opportunity to raise needed funds.

     New Business:

        Organizational Chart Preliminary Discussion
        Suggested responsibility assignments:
        Admin and Gov.            Lori L
        Finance and Jt. Lib        John S.
        Marketing and PR          Holly H
        Local Fundr.                   Jill W
        Volunteers and Lias.End,    Kate
        Special Prog. & Grant    Elaine
        Strategic Planning           Susan

        Community imput
        Good comments at games and food stands

        Library Director Eval. Discussed format.   Board will cover this at a future meeting

    Meeting Eval. - Good meeting - lots accomplished.  Time control great!

    Aug.meeting agenda (Aug 3  6 pm) to include:  Fall fest, Budget
    Aug. Activities - Susan will coordinate Harry Potter idea with Red Berry.
                Cable Sidewalk sales Aug. 6th -  Book sales
   Sept. meeting  Sept 7th 5:30
                  Fall Fest Sept 23-24    
       
   Meeting adjourned at 7:15 p.m.   Respectfully submitted,

                        Elaine Gemuenden, Sec. Pro tem.