Forest Lodge Library Board of Trustees Meeting, Wednesday, May 4, 2004.

Meeting called to order at 6:00pm by President Lori Laberee.   

Trustees present:  Lori Laberee, Elaine Gemuenden, Holly Henry, Susan Reynolds, John Sill, Jill Williamson, Kate Wright. Library Director, Karlan Williams; Library Assistant Mary Ann Allen, and TOC liaison Sue Benson, also present.

Approval of Agenda.  Moved by John, seconded by Holly to approve agenda.  Motion carried.

Minutes of April 2005 Board of Trustees meeting were approved as printed.

Community Input.  A letter from Stacey McKinney was noted.  The letter addressed

numbers of children attending the preschool at the Community Center and impact of potential library move there.

Director’s Report.

        - Discussion on problems with "new" payment of bills system.  Lori to speak with TOC Clerk.

Monthly Financial Report.  Moved by Holly, seconded by Kate, to approve.  Roll call vote.  Motion carried.     

Year to Date Financial Report.  Moved by Elaine, seconded by Holly, to approve.  Roll call vote.  Motion carried. 

2005 and 2006 Budget Discussion.  2006 budget discussed.  No action.

Endowment Report.  At the Endowment meeting, $200 was designated for Library Summer Reading Program.  Search underway for July 3/4 picnic Book/Bake sale coordinator.    

Old Business.

        - Lease agreement.  Still some items to discuss before signing.       

        - Joint Library status.  Moved by Susan, seconded by Kate to pursue joint Library status.  Motion carried.  Meet with Bayfield County Library Board May 24 (Karlan, Sue Benson, John).

        - Library Director evaluation.  Tabled until the September meeting (1 year).  Holly and John to assist Lori with evaluation tool development. 

        - Library policies.  Discussion and tabled.

        - Strategic Planning Update.  Mission and Vision Statements to be on June agenda. 

        - Grants and Fundraising. 

            - Community Development Block Grant Program discussion.  Moved by Susan, seconded by Elaine, that TOC support us with upfront fees, such as architect consulting and grant writing.  Motion carried.  Cannot move forward until some hard questions are answered about Community Center lower level viability.  

            - Moved by Jill, seconded by Holly, that the TOC offer the preschool one more year of Community Center use (schoolyear 2005/06).  Motion carried.  Until the investigation and feasiblility studies are complete, less upheaval for preschool is preferred, since a good bit of controversy has been created.

            - Furniture/GriggsBurke update.  An order has been placed for a circulation desk and miscellaneous furniture.  Discussion with Mr. Pertzik of the GriggsBurke Foundation indicated they (the Foundation) were curious about which things on our order were to replace items the museum wanted back; did we plan to take them with us in potential move and why do we want to move?  Bottom line is we do not know if or when the library might move so we will execute the grant. 

New Business.

        - Election of officers.  Nominations:

                                    - President:  Lori

                                    - Vice President:  Jill

                                    - Secretary:  John

            - Moved by Lori, seconded by John, to put forth and elect this slate of officers.  Motion carried.

Establish next meeting time, place, and date.  June 1, at the library, 6:00pm.  Katie Flowers Endowment meeting at 5:30pm.     

Meeting Evaluation.   Nothing official discussed but concensus was Too Long.   

Adjourned at 8:35pm.