Forest Lodge Library Board of Trustees Meeting, Monday, April 4, 2005.

Meeting called to order at 7:12pm by President Lori Laberee.   

Trustees present:  Lori Laberee, Elaine Gemuenden, Holly Henry, Susan Reynolds, John

Sill, Jill Williamson, and Kate Wright.  Karlan Williams, Library

Director; Mary Anne Allen, Library Assistant and TOC Board members

Tom Frels, Bob Lang and Sue Benson also present.

The agenda was approved as printed.

Minutes of March 2005 meeting were approved as printed.

Community input - none.

Library Director’s Report.  Approved as printed.

Monthly and Year-to-Date Financial Reports.  We need the quarterly report from TOC for

Karlan’s Annual report.  Lori to email Town Clerk to lay out options of getting

reports to Karlan in a timely manner.  Paycheck issues to be addressed in the

same missive. 

Moved by John, seconded by Susan to approve Monthly Financial Report.  Roll call         vote.  Motion carried.

Moved by Kate, seconded by Holly to approve the Year-to-Date Finncial Report.  Roll

call vote.  Motion carried.

Endowment report - nothing to report.

Agenda modified to move Town Board Input (New Business) up in the agenda for

discussion.  Tour of Community Center lower level ensued with TOC offer to

Library Board that lower level become the library.  Much discussion on:

·        ADA compliance

·        Remodeling and grant money

·        Lighting; air exchange system; entrance; shelving

·        Preschool displacement

·        Utility cost - $0

Lori to confer with NWRPC on grant qualification. Moved by Susan, seconded by

Holly, that we confer with the NWRPC on viability; that TOC pass a resolution to

apply for the grant; then take the necessary steps to relocate to the lower level

of the community center.  Motion carried.

Old Business

·        Lease agreement with CNHM - moved by John, seconded by Holly that Lori obtain

copy of lease, sign, and forward to TOC board by next Wednesday (April 13).

Motion carried.

·        Joint Library status - tabled

·        Strategic Planning update - Committee to meet April 11 to evaluate tonite’s Community Open House and implement long term strategic plan.

·        Grants and Fundraising - Karlan to order furniture (GriggsBurke grant). TOC

Chairman Frels wondered if GriggsBurke was aware of our intentions on this

expenditure.  Affirmative.

·        Library Policies - tabled.

New Business

·        Review of Community Open House - done.

·        Election of Officers - tabled.

·        Trustee Orientation - future dates discussed.

·        Library Director Evaluation - it will be done; we need measurable goals for

director rating.

·        Other - Wisconsin Library Conference.  After discussion, moved by Holly,

seconded by Kate to request $300 from the Katie Flowers Endowment to allow Karlan

to attend.  Motion carried.

May agenda items:

·        Election of Officers

·        Library Director Evaluation

·        Library policies

Meeting Evaluation - nothing formal discussed.

Next meeting: May 4, 6:00pm.  Katie Flowers Endowment at 5:30pm.

Adjourned at 8:05pm